Admissions Policies, Guidelines and the Application Process


Admission to NIS is based on a number of factors.  Applicants must have an interest in our mission and philosophy, a demonstrated ability to succeed within our curriculum, and an appropriate level of English language proficiency.  The applicant should be sufficiently mature, and for continued enrollment at NIS, satisfactory academic progress must be maintained.

Choosing a school is an important decision, and it is a process that should not be rushed.  The application process is an important way for both the applicant’s family and the school to ensure an appropriate match between the applicant and our mission and objectives, as well as the applicant’s family and our school community.  

Application Deadlines

NIS accepts applications at all times of the year, and students can enroll at any time, depending on availability, through grade 11.  Applications are not accepted for students intending to enroll in grade 12.  To complete the IB Diploma Programme, high school students must enroll no later than the beginning of grade 11 and must complete their last two full years at NIS.  For students entering the ELC preschool 3, applications are accepted as early as September 1 of the year prior to intended enrollment.

Grade Placement

The age cut-off for NIS grade placement for all grades is September 1. Students are typically placed in the grade with their age level peers.  After the first weeks of a student’s placement, the placement is reviewed to confirm the appropriateness for the student academically, socially, and emotionally.

Provisional Acceptance

Provisional Acceptance (pending an interview) may be considered (if space is available) for applicants applying from outside Japan, waiving the need for an interview prior to granting official admission. Provisional Acceptance may be considered under the following conditions if the applicant:

  • is an “English Speaking Student”
  • is relocating from a country where the predominant language is English, or attends an accredited, international school with a US-based or IBO curriculum.
  • is transferring from a school in which English is the medium of instruction.
  • provides three years of school records with no indication of academic concerns or current standardized testing in the average to above average range.
  • has received no remedial instruction or special educational services.
  • has submitted all required documents.
  • has paid application fees and registration fee.

Students accepted under the terms of Provisional Acceptance will be guaranteed a spot in their class/grade, pending a final interview and payment of all remaining tuition and fees. In the case of Provisional Acceptance, both the Application Fee and Registration Fee are non-refundable, even if the student decides not to enroll.


English Language Support (EAL)

To accommodate otherwise qualified applicants who may not have the appropriate level of English language proficiency, the NIS EAL Program (English as an Additional Language) provides two levels of support, either “Support” or “Intensive”.  There are no EAL support programs for students enrolled in the ELC Preschool or Kindergarten, and priority for admissions into NIS is given to students who have no other options locally.  Due to the nature of the IB Diploma Programme program at NIS, there is also no EAL support for students entering grade 11, and only limited support for students entering grades 9 or 10.  For the 2016-17 school year, placement in “Intensive” support requires an additional payment of 80,000 yen per quarter. Read more about EAL Support and English language admission requirements HERE.

Learning Challenges

We believe that each and every student is an individual with individual needs. To ensure students have the opportunity to succeed, we have developed a team of staff who work across the school divisions to provide support and guidance. However, while we try to be as inclusive as possible, due to the nature of the local community and the lack of availability of staff within and outside of our school community who can provide certain, specific areas of support in English, unfortunately we are not able to support ALL students with ALL needs.  Admissions into NIS requires parents to be honest and forthcoming with any and all information regarding the physical, emotional, social and academic development of their child.

Progress Review

Continued attendance at NIS is dependent upon several factors, including academic progress, attitude, attendance and behavior. Satisfactory progress must be maintained in order to continue to be enrolled at NIS.  Admitted students are evaluated throughout the year, and, if satisfactory progress is not being maintained, the school may reconsider the initial placement and/or a student may be retained and not advance to the next grade the following school year.



The Application Process


The Admissions & Development Office coordinates the application process with the Admissions Committee, and parents can request information, schedule a tour, and apply online at the NIS Admissions Portal (creating a user-name and login password is required). All required application materials are needed (either digitally or paper in hand) at least three weeks prior to an admissions interview.  The process outlined below requires a minimum of two weeks, although this may be longer if additional testing is required:

  1. Review NIS Admissions Policies :   Parents should be familiar with policies on admissions, placement, EAL support and other learning challenges.
  2. Submit ALL Admissions Forms & Materials, and Pay the Application Fee :   The applicant will be considered for admission by the Admissions Committee only after ALL application materials have been received and the application fee has been paid.  Applicants can request this fee to be included in initial tuition and fee billing.
  3. Coordinate Testing (if required due to language/other needs) :  Applicants may require onsite testing, which requires an additional appointment prior to an interview.  This will depend on the individual applicant, their enrollment timing and educational background.
  4. Schedule Admissions Interview :  If NIS is considered a good fit for your child, a family interview will be arranged. Applicants may be asked to complete a writing sample.

The Admissions Interview

After submitting all application documents, an interview will be scheduled. The interview is conducted in English; parents can arrange to bring a translator if they feel it is needed.  It is expected that both parents attend the interview, as it is an important, final part of the admissions process and also the beginning of the transition process for the applicant, the family and the school.

The Admissions Decision

After the admissions process has been completed, which includes any testing and the interview, the school will determine admissions eligibility, grade placement, whether additional support is needed, the appropriate level of support, and, ultimately, whether or not we are confident that the student can succeed at NIS enough to maintain satisfactory progress.

Admission will not be granted to students who demonstrate difficulty in being able to adequately access the NIS curriculum in their projected grade level, even with additional support. Such students will be asked to withdrawal their application, with no refund of the application fee.





Enrollment Notice

Due to increased demand in the community for admissions into NIS for the 2017-2018 school year, some classes are nearing capacity and applicants may be placed in a wait-pool of applicants (wait-list). More information can be found here. Please contact the NIS Admissions & Development Office for more information as soon as possible if you are considering NIS as an option for your child.

Admissions Profile

This publication provides general information on the school and the admissions process for the 2016-17 school year. (PDF)

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