Application Process & FAQs
Choosing a school is an important decision, and it is a process that should not be rushed. The application process is an important way for both the applicant’s family and the school to ensure an appropriate match between the applicant and our mission and objectives, as well as the applicant’s family and our school community.
The Admissions & Development Office coordinates the application process with the Admissions Committee, and parents can request information, schedule a tour, and apply online at the NIS Admissions Portal (creating a user-name and login password is required). All required application materials are needed (either digitally or paper in hand) at least three weeks prior to an admissions interview. The process outlined below requires a minimum of two weeks, although this may be longer if additional testing is required:
- Review NIS Admissions Policies : Parents should be familiar with policies on admissions, placement, EAL support and other learning challenges.
- Submit ALL Admissions Forms & Materials, and Pay the Application Fee : The applicant will be considered for admission by the Admissions Committee only after ALL application materials have been received and the application fee has been paid. Applicants can request this fee to be included in initial tuition and fee billing.
- Coordinate Testing (if required due to language/other needs) : Applicants may require onsite testing, which requires an additional appointment prior to an interview. This will depend on the individual applicant, their enrollment timing and educational background.
- Schedule Admissions Interview : If NIS is considered a good fit for your child, a family interview will be arranged. Applicants may be asked to complete a writing sample.
The Admissions Interview
After submitting all application documents, an interview will be scheduled. The interview is conducted in English; parents can arrange to bring a translator if they feel it is needed. It is expected that both parents attend the interview, as it is an important, final part of the admissions process and also the beginning of the transition process for the applicant, the family and the school.
The Admissions Decision
After the admissions process has been completed, which includes any testing and the interview, the school will determine admissions eligibility, grade placement, whether additional support is needed, the appropriate level of support, and, ultimately, whether or not we are confident that the student can succeed at NIS enough to maintain satisfactory progress.
Admission will not be granted to students who demonstrate difficulty in being able to adequately access the NIS curriculum in their projected grade level, even with additional support. Such students will be asked to withdrawal their application, with no refund of the application fee.
- When is the application deadline?
- How long is the admissions process?
- Do we need to have an interview?
- Is student aid available?
- Are official transcripts needed?
- Is there a required form for a health check?
- Why is a family photo required?
- Can the application fee be added to the billing?
- Do you give school tours?
- Do you allow short-term enrollment?
- Can my child “try out” NIS for a day or two?
The school requires ample time to review the application and the transcripts submitted, and we ask for a minimum of two weeks from between receipt of the application and an interview. To ensure a smooth transition for both the student and the class they will enter, the school requires some preparation time after the interview as well. Since many students enter the school at mid-year, we have found that it is important to not only properly inform any and all involved staff but also the applicant’s peers – their classmates. Typically the applicant will start 2-5 days after the family interview.
An interview is an important part of the admissions process for both the parents and the school to determine if your child will succeed in our program. After submitting all application documents, an interview will be scheduled at a mutually convenient time. On certain occasions, conditional acceptance can be granted without an interview.—> Admissions Guidelines
Yes, need-based student aid is available for families who have difficulty in affording the school tuition with a priority placed on students who have no alternatives for education in the Nagoya area. Please contact the Development office if you wish to receive a copy of the “Guide to Student Aid at NIS”.
Yes, for high school, official transcripts are required, and should be sent directly from the applicant’s school. Certified transcripts can be submitted with the admissions materials but must be in an unopened envelope. We request elementary and middle school applicants to submit original documents either directly from the school or in a sealed envelope. The admissions decision may be delayed if the appropriate documents are not submitted in a timely manner.
NIS requires each student to submit a health report (“Admissions Health Form”), to be completed by the parents and submitted together with other admissions materials. Having adequate information about your child is crucial to our ability to provide a supportive environment, and we rely on parents to provide all of the information requested on the form. NIS does not require a physical check-up, but strongly suggests that families coming from abroad invest in a full physical check-up prior to departure and to submit that information to the school as well. A form to present to medical professionals is available from the school. NIS has adopted recommendations by the World Health Organization, the American Academy of Pediatrics, and the Center for Disease Control in determining a list of suggested immunizations. As with other medical issues, it is important that families keep records of immunizations and know what is recommended for specific countries while traveling. The list of suggested immunization is on the NIS Admissions Health Form. If a student has NOT been immunized for any of those on the list, we ask parents to provide further information and/or explanations. The school may place restrictions on attendance and non-immunized students may be excluded from the NIS campus for an extended period of time if deemed necessary by the administration.
As part of our concerns for the safety of the student, we ask to receive a photo of the student and the student’s family. NIS is a small campus, and while we prefer to be open to the community, we also must be careful when letting visitors on campus. Having a photo gives us a reference for people that may be on campus.
NIS encourages all parents to learn as much about our program and our school community as possible and tours are always welcome. The Development Office coordinates the admissions process, and parents interested in seeing the school are encouraged to contact the school to arrange a tour. Parents are asked to call the school ahead of time – preferably one day – and to make an appointment. Tours are recommended between the hours of 9:00 am and 2:00 pm, Monday-Friday.